Passed 1/05
The Baptist Church of Perry
77 North Main St.
Perry, NY 14530
Constitution
Preamble
Having been led by the Spirit of God, and embracing the Word of God as our final authority for faith and practice, we solemnly set forth this constitution and willingly agree to be governed by it for the orderly performance of the work of God to His eternal glory and praise.
Article I Name
This body shall be known as The Baptist Church of Perry, incorporated as a non-profit organization under the laws of the State of New York, on February 19, 1909.
Article II Purpose
The Baptist Church of Perry exists to glorify God through worship, leading people to faith in Jesus and to membership in His family, discipling them to maturity in Christ, and equipping them for their ministry in the Church and life mission in the world.
Article III Confession of Faith
The Word of God
We believe the Scriptures of the Old and New Testaments are the inspired Word of God, inerrant in the original writings, complete as the revelation of God’s will for salvation, and the supreme and final authority in all matters to which they speak.
The Trinity
We believe in one God, creator and sustainer of all things, eternally existing in three persons; Father, Son, and Holy Spirit. They are equal in every divine attribute, and They execute distinct but harmonious offices in the work of creation, providence, and redemption.
God the Father
We believe in God the Father, an infinite, personal spirit, perfect in holiness, justice, wisdom, power, and love. We believe He concerns Himself mercifully in the affairs of men, that He hears and answers prayer, and that He saves from sin and death all who believe on Him through Jesus Christ.
Jesus Christ
We believe that Jesus Christ is God’s eternal Son, and has precisely the same nature and attributes as God the Father and God the Holy Spirit. We believe further that He is not only fully God, but fully man, conceived by the Holy Spirit and born of the virgin Mary. We also believe in His sinless life, His substitutionary death on the cross, His bodily resurrection from the dead, His ascension into heaven, His priestly intercession on behalf of His people, and His visible return from heaven.
Holy Spirit
We believe in the Holy Spirit and His work to convict, sanctify, teach, and live in us with power, to the glory of the Lord Jesus Christ. He leads us into righteousness, peace, and joy as we await our inheritance as children of God. We believe He has gifted every believer as He wills for the benefit of the Church.
Man
We believe God created man, male and female, in the image of God and free from sin. We further believe that because of the sin of Adam, man is a sinner by nature and choice and is therefore spiritually dead. We also believe that the Holy Spirit regenerates those who repent of sin and trust Jesus Christ as Savior.
Salvation
We believe that salvation is purposed by God through His sovereign grace, was purchased by Christ on the cross, is sealed by the Holy Spirit until the day of redemption, and is received by man through faith in Jesus Christ apart from any human merit, works, or ritual. God’s purpose in salvation is that we might delight in his glory. We further believe salvation results in righteous living, good works, social concern, and the certainty of eternal life.
The Church
We believe that the Church is the spiritual body of which Christ is the head. We believe that the true Church is composed of all persons who, through saving faith in Jesus Christ, have been baptized and regenerated by the Holy Spirit. We believe that this body manifests itself in local assemblies whose members have associated themselves for worship, for instruction, for evangelism, and for service. Ordinances of this local church are believers’ baptism by immersion and the Lord’s Supper. We also believe in the interdependence of local churches and the mutual submission of believers to each other in love.
The Place of Government
We believe that the Church is under the authority of Christ alone. We shall comply with the laws of our government as long as they do not restrict our worship and obedience to God. We shall be free from all control by religious entities outside of our local church.
Christian Conduct
We believe that the supreme passion of every believer will be to glorify God in his life, that his conduct should be blameless before the world, that he should be a faithful steward of his possessions, and that he should seek to realize for himself the full stature of maturity in Christ.
Last Things
We believe in the bodily resurrection of the saved and lost, the eternal existence of all men either in heaven or hell, and in divine judgments, rewards, and punishments.
Article IV Covenant of Membership
We believe that by God’s grace we have been saved, baptized and made a part of the church of Jesus Christ. We further believe that our greatest desire is to treasure God above all things as the Holy Spirit empowers us to make much of Christ everywhere.
In God’s presence we solemnly and joyfully enter into covenant with one another to worship God passionately and consistently, giving the church a sacred pre-eminence over all other human institutions; to study the Scriptures as our only pattern for faith and actions; to serve God in the church fellowship exercising our spiritual gifts for the good of the body, and to proclaim the gospel of the power and love of Jesus Christ to the world.
We further promise to honor one another in this fellowship through a prayerful, humble heart which is quick to forgive and ready to build up; to confess our sins and gently restore one another in truth and love. We further agree to seek ways to motivate one another to love and good works. We will promote the unity of the Spirit, allowing freedom of expression and honoring the authority of our godly leaders. We pledge to give our families affection and time, gladly leading them with the Word of God.
We vow to pursue holy and godly lives as we abstain from whatever is unbecoming a Christian whose body, mind, and spirit are a sacred trust from God. We aim to cultivate, by prayer and meditation, a life wholly devoted to the glory of God, and our Lord Jesus Christ. We commit to celebrate the Lord’s Supper and to give regularly and gratefully to God’s work in the church as He has prospered us.
Section 1 Qualification for Membership
All persons shall be qualified for membership who profess faith in Jesus Christ as personal Savior and Lord, who assent to the provisions of this Constitution, and who show evidence of repentance, baptism, and indwelling by the Holy Spirit.
The normal process of becoming a member is as follows:
- Complete the new member’s class.
- Personal interview with at least two Elders of the church, giving evidence of the qualifications above.
- For those transferring membership from a church of like doctrine and practice, the Church Clerk shall obtain a letter of recommendation for membership from that church if possible.
- Recommendation by the Board of Elders and approval by majority vote of members present at a regular church meeting.
- Receive the right hand of fellowship.
Baptism with water is essentially a sign of death to sin and God’s gift of new life through faith in Jesus Christ. It correlates with repentance, regeneration and indwelling by the Holy Spirit, and incorporation into the Church. The fullness of meaning is served when performed at conversion, in public, by immersion, under church authority and discipleship, with confession of sin and belief.
Section 2 Categories and Rights of Membership
The Church Clerk shall maintain an up-to-date roll of the members who meet the above qualifications and covenant responsibilities according to the following categories:
1. Active. An active member holds membership in no other church. Active members have voting privileges.
2. Associate. An associate member legitimately desires to maintain membership in another Evangelical church. Examples include missionaries maintaining a membership in their field of service, and those temporarily living in this area for a defined time period such as students or businessmen. Associate membership automatically terminates when the person permanently moves out of the area. Associate members may be advanced to active membership by requesting and receiving approval of the Elders, and by relinquishing membership in the other church. Associate members are without voting privileges and may not be Elders.
- Youth. A youth member has not yet attained the age of 20. At age 20, youth members may be advanced to active membership by requesting and receiving approval of the Elders. If, by the age of 21, no request was received and the Elders are unable to contact them or approve the advancement, the youth membership will be dropped. Youth members are without voting privileges and may not be Elders.
- Inactive. Members may be placed on the inactive roll of the church by action of the Elders for persistently failing to fulfill the covenant, including not attending regularly. The Elders, if able, must contact members before placing them on the inactive role. If no satisfactory explanation for the lapse is offered, members inactive for more than a year may be dropped from membership, at the discretion of the Elders after they attempt contact again. Inactive members may be reinstated to active membership by requesting and receiving approval of the Elders. Inactive members are without voting privileges and may not be Elders.
All members may have a voice at church business meetings and may address meetings of the Elders. Members have no property rights in any real estate owned by the church, nor in any personal property which has been expressly donated to the church. The Elders may communicate with other churches regarding the standing of joining or terminating members.
Section 3 Discipline
Personal offenses, spread of unscriptural doctrine deviating from the Confession of Faith, and conduct in violation of the church Covenant of Membership shall be cause for discipline. The purposes of discipline are to restore the believer to fellowship with the Lord and the church body, to protect the church body from hindering influence, and to preserve the testimony of the church to the unbelieving world.
Procedure.
A member of this church shall bring charges against another member only after said member has previously taken the preliminary steps enjoined by our Lord in Matthew 18:15-27. If, after taking such steps, the member considers it necessary to bring the case before the church, he or she shall do so through the Elders. Both parties in the case shall have a hearing before the Elders, who shall report their conclusions and make recommendations to the church if deemed necessary.
When the Elders learn of a cause for discipline, it shall be their duty to inquire into the matter; and if it appears that the case requires it, they shall proceed with a thorough investigation. They shall notify the member in writing of the charges and recommend a time when they wish the member to appear before them to be examined and to be given opportunity to make a defense. If the member fails to respond or appear in his or her defense within ten days, it shall be sufficient cause to proceed with such discipline as is deemed warranted and necessary.
If the individual fails to accept the discipline imposed, the Elders shall recommend that his or her case be considered at a special meeting of the church. The Elders shall notify the member of the time when the church will consider his or her case.
If, after careful examination, the member fails to give a satisfactory answer to the church in relation to the charges brought against him or her, or if he or she refuses to appear before the church when cited, he or she shall be expelled from membership by a two thirds majority vote of the active members present.
Restoration.
Expelled members, on giving satisfactory evidence of repentance, may be restored to membership by recommendation of the Elders and majority vote at a meeting of the church.
Section 4 Termination of Membership
Membership in The Baptist Church of Perry may be terminated in any of the following ways:
1. By transfer. Any member in good standing who wishes to unite with another church shall, upon request in writing from that church, be dismissed from the membership. The church clerk shall promptly send notice of such action to the church making the request.
2. By resignation. Any member who desires to resign from membership may do so by a letter of resignation presented to the Elders. He or she should meet with the Pastor(s) or at least two Elders to discuss the issues surrounding the resignation.
3. By removal. The Elders may remove inactive members after a year as above in Article V Membership, Section 2 Categories and Rights of Membership.
4. By expulsion. The church, in the exercise of its biblical and constitutional authority in discipline, may expel a member as above in Article V Membership, Section 3 Discipline.
5. By death. Membership in this local church automatically terminates at death.
Section 5 Membership of Pastor(s)
Any Pastor installed in this church and his wife shall meet the qualifications and steps as outlined in Article V Membership, Section 1 Qualification for Membership, with the exception of completing the new member’s class. Their membership shall end when their association with the church is dissolved, or as described in Article V Membership, Section 4 Termination of Membership.
Article VI Board of Elders
Following the New Testament pattern, those who are chiefly responsible to God for the spiritual oversight, care, and feeding of the church are the Elders. As spiritual leaders of the church, they are to govern in such a way as to help the church fulfill its scriptural purpose.
Section 1 Qualifications of Elders
The primary qualification for Eldership is a heart for God. An Elder must be a man of mature spiritual experience and understanding, capable of shepherding God’s people. Elders must be active members and must meet the scriptural qualifications found in I Timothy 3:2-7 and Titus 1:6-9.
Section 2 Selection of Elders
The Elders of the church shall carefully examine a candidate by the scriptural qualifications. If there is unanimous agreement among the Elders of the church, the man’s name shall be brought before a regular church meeting to be affirmed by a two-thirds majority vote. If, after the vote, the Elders still unanimously agree that the Holy Spirit has so led, the individual shall be set apart to the position of Elder in a public service of the church.
Section 3 Numbers of Elders
There shall be as many Elders of the church as there are scripturally qualified men appointed by the Holy Spirit and willing to serve. If there are less than four voting Elders, an annual congregational vote of confidence by a two-thirds majority is required; in the event that support of two thirds is lacking, additional candidates called by the Holy Spirit must be recognized and elected to restore a vote of confidence. In the instance of many Elders (such as more than 12), duties may be divided to increase their ability to fulfill their duties.
Section 4 Duties of Elders
Scriptural. Elders shall shepherd and be examples for the flock, watching over the spiritual well being of the individuals within the church. They shall seek to protect the church from those who would spread false doctrine and admonish those who stir up trouble. They shall ensure the care of the needy, the prayer for the sick, and the preaching and teaching of the Word. Elders shall direct the affairs of the church, and consult together regarding doctrinal questions that arise.
Organizational. The Elders shall pursue our purpose as a church, assess our shortcomings, and protect our unity. Policies, positions, and job descriptions consistent with this constitution and scripture may be developed and administered. The Elders shall interpret the constitution and receive, consider, and recommend to the church proposed amendments to the Constitution. They assist in the administration of church ordinances and share pastoral responsibility for the congregation. The Elders examine and recommend to the church all candidates for commissioning, licensing, and ordaining. The Elders shall determine the validity of individual exceptions when non-members are considered for staff, board, committee, or ministry leadership positions. When the need arises, the Elders shall consider the question of additional ministry staff and present their findings to the congregation for approval. The Missions Board shall recommend the support of new missionary candidates and organizations to the Elders for consideration and approval before bringing such before the church. The Elders shall oversee the staff, boards, committees, ministries, and financial priorities of the church. As the corporate and legal officials of the church, the Elders shall appoint members from the Board of Trustees to maintain our legal responsibilities to the state. They shall directly oversee the Ministries Budget, the Church Library, the Worship Ministry, and any other ministries not explicitly overseen by another board. Elders shall annually appoint one of their own numbers to each Board and Committee (in Article X) as members and liaisons. They shall annually elect a secretary and a Chairman. The Elders shall generally meet monthly, and more often as necessary to effectively carry out their work.
Section 5 Terms of Elders
An Elder’s term of office shall be three years. At the end of each three-year term, the Elder’s continued calling is confirmed by a majority vote at the annual elections. After two consecutive terms, a one-year sabbatical will precede further terms unless deemed detrimental to the church by the Nominating Committee or the Pastor(s). Return to duties after a sabbatical shall be confirmed by a majority vote.
An Elder may resign his office by meeting with the Elders and giving written notice. He may be removed from office for serious neglect of duties, failure to maintain the qualifications for Elders in Section 1, spread of unscriptural doctrine deviating from the Confession of Faith, or conduct in violation of the church Covenant of Membership. When charges have been thoroughly investigated and proved to the satisfaction of the majority of the Elders, the Elders shall provide a written statement of the charges against him and allow opportunity for him to speak in his own defense. Based on the gravity of the charges, the Elders may allow a reasonable time for reform. If the charges stand, the Elders shall then recommend his dismissal, requiring a majority vote of the active members at a special meeting of the church called for that purpose. If the Elders neglect this removal process, an Elder may also be removed for good cause by a three-quarter-majority vote at a special business meeting called by the members for this purpose.
Section 6 Honorary Elder
The Elders may give an Elder who has served with distinction for a number of years the title Elder Emeritus. An Elder Emeritus shall retain his standing as an Elder of the church, but shall be relieved of his organizationally defined duties (see Section 4), and shall not have a vote at meetings of the Elders of the church.
Article VII Pastor(s)
Section 1 Qualifications of the Pastor(s)
A Pastor shall meet all the qualifications for membership and for Elders. He shall be a competent preacher full of the Spirit, be a wise leader, be devoted to prayer and the study of the Word, and hold doctrinal convictions consistent with the Confession of Faith and acceptable to the Elders. He shall agree to the provisions of the constitution and any employment contract negotiated with and approved by the Elders, Trustees, and Financial Committee and then approved by majority vote of the membership.
Section 2 Call of the Pastor(s)
When it has been determined that a Pastor should be called, the Elders of the church shall appoint a Search Committee of at least five active members which shall include at least two Elders and one Trustee. The appointment of individuals to this committee shall be confirmed by majority vote of the church.
The Search Committee shall thoroughly investigate and prayerfully consider candidates, presenting to the candidates the constitution, the proposed job description, and an employment package. As the Holy Spirit leads, they shall present the name of one candidate at a time to the Elders. The Elders shall undertake similar prayerful consideration of the candidate. After unanimous agreement among the Elders, the candidate shall be brought before the church for consideration. If approved by a two-thirds majority of secret ballots at a special meeting of the church for this purpose, and if the Elders are still unanimous in their agreement that the Holy Spirit has so led, the chairman of the Elders shall extend a call on behalf of the church. Should the call and terms be accepted, the Pastor shall be installed in a public service of the church. Should the candidate not be approved or the call be refused, the Search Committee shall seek out another acceptable candidate.
Section 3 Duties of the Pastor(s)
A Pastor shall preach and equip the saints for the work of ministry. He shall provide for the ordinances, weddings, funerals, pastoral counseling, and ministry to the sick and dying. He may be a member of all boards and committees as needed. As a chief Elder, a Pastor shall be responsible to lead the Elders of the church in fulfilling together all the duties outlined in Article VI Elders, Section 4 Duties of Elders. He shall be a voting member of the Elders.
Section 4 Tenure of the Pastor(s)
A Pastor’s tenure shall be indefinite. A Pastor may resign his office by meeting with the Elders and giving at least two months (or less by mutual consent) written notice. He may be removed from office for serious neglect of duties, failure to maintain the Qualifications of the Pastor in Section 1, spread of unscriptural doctrine deviating from the Confession of Faith, or conduct in violation of the church Covenant of Membership. When charges have been thoroughly investigated and proved to the satisfaction of the majority of the Elders, the Elders shall provide a written statement of the charges against him and allow opportunity for him to speak in his own defense. Based on the gravity of the charges, the Elders may allow a reasonable time for reform. If the charges stand, the Elders shall then recommend his dismissal, requiring a majority vote of the active members at a special meeting of the church called for that purpose. Dismissal shall be immediate, but compensation and housing shall continue for two months.
Section 1 Qualifications of Elders
The primary qualification for Eldership is a heart for God. An Elder must be a man of mature spiritual experience and understanding, capable of shepherding God’s people. Elders must be active members and must meet the scriptural qualifications found in I Timothy 3:2-7 and Titus 1:6-9.
Section 2 Selection of Elders
The Elders of the church shall carefully examine a candidate by the scriptural qualifications. If there is unanimous agreement among the Elders of the church, the man’s name shall be brought before a regular church meeting to be affirmed by a two-thirds majority vote. If, after the vote, the Elders still unanimously agree that the Holy Spirit has so led, the individual shall be set apart to the position of Elder in a public service of the church.
Section 3 Numbers of Elders
There shall be as many Elders of the church as there are scripturally qualified men appointed by the Holy Spirit and willing to serve. If there are less than four voting Elders, an annual congregational vote of confidence by a two-thirds majority is required; in the event that support of two thirds is lacking, additional candidates called by the Holy Spirit must be recognized and elected to restore a vote of confidence. In the instance of many Elders (such as more than 12), duties may be divided to increase their ability to fulfill their duties.
Section 4 Duties of Elders
Scriptural. Elders shall shepherd and be examples for the flock, watching over the spiritual well being of the individuals within the church. They shall seek to protect the church from those who would spread false doctrine and admonish those who stir up trouble. They shall ensure the care of the needy, the prayer for the sick, and the preaching and teaching of the Word. Elders shall direct the affairs of the church, and consult together regarding doctrinal questions that arise.
Organizational. The Elders shall pursue our purpose as a church, assess our shortcomings, and protect our unity. Policies, positions, and job descriptions consistent with this constitution and scripture may be developed and administered. The Elders shall interpret the constitution and receive, consider, and recommend to the church proposed amendments to the Constitution. They assist in the administration of church ordinances and share pastoral responsibility for the congregation. The Elders examine and recommend to the church all candidates for commissioning, licensing, and ordaining. The Elders shall determine the validity of individual exceptions when non-members are considered for staff, board, committee, or ministry leadership positions. When the need arises, the Elders shall consider the question of additional ministry staff and present their findings to the congregation for approval. The Missions Board shall recommend the support of new missionary candidates and organizations to the Elders for consideration and approval before bringing such before the church. The Elders shall oversee the staff, boards, committees, ministries, and financial priorities of the church. As the corporate and legal officials of the church, the Elders shall appoint members from the Board of Trustees to maintain our legal responsibilities to the state. They shall directly oversee the Ministries Budget, the Church Library, the Worship Ministry, and any other ministries not explicitly overseen by another board. Elders shall annually appoint one of their own numbers to each Board and Committee (in Article X) as members and liaisons. They shall annually elect a secretary and a Chairman. The Elders shall generally meet monthly, and more often as necessary to effectively carry out their work.
Section 5 Terms of Elders
An Elder’s term of office shall be three years. At the end of each three-year term, the Elder’s continued calling is confirmed by a majority vote at the annual elections. After two consecutive terms, a one-year sabbatical will precede further terms unless deemed detrimental to the church by the Nominating Committee or the Pastor(s). Return to duties after a sabbatical shall be confirmed by a majority vote.
An Elder may resign his office by meeting with the Elders and giving written notice. He may be removed from office for serious neglect of duties, failure to maintain the qualifications for Elders in Section 1, spread of unscriptural doctrine deviating from the Confession of Faith, or conduct in violation of the church Covenant of Membership. When charges have been thoroughly investigated and proved to the satisfaction of the majority of the Elders, the Elders shall provide a written statement of the charges against him and allow opportunity for him to speak in his own defense. Based on the gravity of the charges, the Elders may allow a reasonable time for reform. If the charges stand, the Elders shall then recommend his dismissal, requiring a majority vote of the active members at a special meeting of the ) Pastor(s)
A Pastor shall meet all the qualifications for membership and for Elders. He shall be a competent preacher full of the Spirit, be a wise leader, be devoted to prayer and the study of the Word, and hold doctrinal convictions consistent with the Confession of Faith and acceptable to the Elders. He shall agree to the provisions of the constitution and any employment contract negotiated with and approved by the Elders, Trustees, and Financial Committee and then approved by majority vote of the membership.
Section 2 Call of the Pastor(s)
When it has been determined that a Pastor should be called, the Elders of the church shall appoint a Search Committee of at least five active members which shall include at least two Elders and one Trustee. The appointment of individuals to this committee shall be confirmed by majority vote of the church.
The Search Committee shall thoroughly investigate and prayerfully consider candidates, presenting to the candidates the constitution, the proposed job description, and an employment package. As the Holy Spirit leads, they shall present the name of one candidate at a time to the Elders. The Elders shall undertake similar prayerful consideration of the candidate. After unanimous agreement among the Elders, the candidate shall be brought before the church for consideration. If approved by a two-thirds majority of secret ballots at a special meeting of the church for this purpose, and if the Elders are still unanimous in their agreement that the Holy Spirit has so led, the chairman of the Elders shall extend a call on behalf of the church. Should the call and terms be accepted, the Pastor shall be installed in a public service of the church. Should the candidate not be approved or the call be refused, the Search Committee shall seek out another acceptable candidate.
Section 3 Duties of the Pastor(s)
A Pastor shall preach and equip the saints for the work of ministry. He shall provide for the ordinances, weddings, funerals, pastoral counseling, and ministry to the sick and dying. He may be a member of all boards and committees as needed. As a chief Elder, a Pastor shall be responsible to lead the Elders of the church in fulfilling together all the duties outlined in Article VI Elders, Section 4 Duties of Elders. He shall be a voting member of the Elders.
Section 4 Tenure of the Pastor(s)
A Pastor’s tenure shall be indefinite. A Pastor may resign his office by meeting with the Elders and giving at least two months (or less by mutual consent) written notice. He may be removed from office for serious neglect of duties, failure to maintain the Qualifications of the Pastor in Section 1, spread of unscriptural doctrine deviating from the Confession of Faith, or conduct in violation of the church Covenant of Membership. When charges have been thoroughly investigated and proved to the satisfaction of the majority of the Elders, the Elders shall provide a written statement of the charges against him and allow opportunity for him to speak in his own defense. Based on the gravity of the charges, the Elders may allow a reasonable time for reform. If the charges stand, the Elders shall then recommend his dismissal, requiring a majority vote of the active members at a special meeting of the church called for that purpose. Dismissal shall be immediate, but compensation and housing shall continue for two months.
Section 1 Qualifications of Elders
The primary qualification for Eldership is a heart for God. An Elder must be a man of mature spiritual experience and understanding, capable of shepherding God’s people. Elders must be active members and must meet the scriptural qualifications found in I Timothy 3:2-7 and Titus 1:6-9.
Section 2 Selection of Elders
The Elders of the church shall carefully examine a candidate by the scriptural qualifications. If there is unanimous agreement among the Elders of the church, the man’s name shall be brought before a regular church meeting to be affirmed by a two-thirds majority vote. If, after the vote, the Elders still unanimously agree that the Holy Spirit has so led, the individual shall be set apart to the position of Elder in a public service of the church.
Section 3 Numbers of Elders
There shall be as many Elders of the church as there are scripturally qualified men appointed by the Holy Spirit and willing to serve. If there are less than four voting Elders, an annual congregational vote of confidence by a two-thirds majority is required; in the event that support of two thirds is lacking, additional candidates called by the Holy Spirit must be recognized and elected to restore a vote of confidence. In the instance of many Elders (such as more than 12), duties may be divided to increase their ability to fulfill their duties.
Section 4 Duties of Elders
Scriptural. Elders shall shepherd and be examples for the flock, watching over the spiritual well being of the individuals within the church. They shall seek to protect the church from those who would spread false doctrine and admonish those who stir up trouble. They shall ensure the care of the needy, the prayer for the sick, and the preaching and teaching of the Word. Elders shall direct the affairs of the church, and consult together regarding doctrinal questions that arise.
Organizational. The Elders shall pursue our purpose as a church, assess our shortcomings, and protect our unity. Policies, positions, and job descriptions consistent with this constitution and scripture may be developed and administered. The Elders shall interpret the constitution and receive, consider, and recommend to the church proposed amendments to the Constitution. They assist in the administration of church ordinances and share pastoral responsibility for the congregation. The Elders examine and recommend to the church all candidates for commissioning, licensing, and ordaining. The Elders shall determine the validity of individual exceptions when non-members are considered for staff, board, committee, or ministry leadership positions. When the need arises, the Elders shall consider the question of additional ministry staff and present their findings to the congregation for approval. The Missions Board shall recommend the support of new missionary candidates and organizations to the Elders for consideration and approval before bringing such before the church. The Elders shall oversee the staff, boards, committees, ministries, and financial priorities of the church. As the corporate and legal officials of the church, the Elders shall appoint members from the Board of Trustees to maintain our legal responsibilities to the state. They shall directly oversee the Ministries Budget, the Church Library, the Worship Ministry, and any other ministries not explicitly overseen by another board. Elders shall annually appoint one of their own numbers to each Board and Committee (in Article X) as members and liaisons. They shall annually elect a secretary and a Chairman. The Elders shall generally meet monthly, and more often as necessary to effectively carry out their work.
Section 5 Terms of Elders
An Elder’s term of office shall be three years. At the end of each three-year term, the Elder’s continued calling is confirmed by a majority vote at the annual elections. After two consecutive terms, a one-year sabbatical will precede further terms unless deemed detrimental to the church by the Nominating Committee or the Pastor(s). Return to duties after a sabbatical shall be confirmed by a majority vote.
An Elder may resign his office by meeting with the Elders and giving written notice. He may be removed from office for serious neglect of duties, failure to maintain the qualifications for Elders in Section 1, spread of unscriptural doctrine deviating from the Confession of Faith, or conduct in violation of the church Covenant of Membership. When charges have been thoroughly investigated and proved to the satisfaction of the majority of the Elders, the Elders shall provide a written statement of the charges against him and allow opportunity for him to speak in his own defense. Based on the gravity of the charges, the Elders may allow a reasonable time for reform. If the charges stand, the Elders shall then recommend his dismissal, requiring a majority vote of the active members at a special meeting of the church called for that purpose. If the Elders neglect this removal process, an Elder may also be removed for good cause by a three-quarter-majority vote at a special business meeting called by the members for this purpose.
Section 6 Honorary Elder
The Elders may give an Elder who has served with distinction for a number of years the title Elder Emeritus. An Elder Emeritus shall retain his standing as an Elder of the church, but shall be relieved of his organizationally defined duties (see Section 4), and shall not have a vote at meetings of the Elders of the church.
Article VII Pastor(s)
Section 1 Qualifications of the Pastor(s)
A Pastor shall meet all the qualifications for membership and for Elders. He shall be a competent preacher full of the Spirit, be a wise leader, be devoted to prayer and the study of the Word, and hold doctrinal convictions consistent with the Confession of Faith and acceptable to the Elders. He shall agree to the provisions of the constitution and any employment contract negotiated with and approved by the Elders, Trustees, and Financial Committee and then approved by majority vote of the membership.
Section 2 Call of the Pastor(s)
When it has been determined that a Pastor should be called, the Elders of the church shall appoint a Search Committee of at least five active members which shall include at least two Elders and one Trustee. The appointment of individuals to this committee shall be confirmed by majority vote of the church.
The Search Committee shall thoroughly investigate and prayerfully consider candidates, presenting to the candidates the constitution, the proposed job description, and an employment package. As the Holy Spirit leads, they shall present the name of one candidate at a time to the Elders. The Elders shall undertake similar prayerful consideration of the candidate. After unanimous agreement among the Elders, the candidate shall be brought before the church for consideration. If approved by a two-thirds majority of secret ballots at a special meeting of the church for this purpose, and if the Elders are still unanimous in their agreement that the Holy Spirit has so led, the chairman of the Elders shall extend a call on behalf of the church. Should the call and terms be accepted, the Pastor shall be installed in a public service of the church. Should the candidate not be approved or the call be refused, the Search Committee shall seek out another acceptable candidate.
Section 3 Duties of the Pastor(s)
A Pastor shall preach and equip the saints for the work of ministry. He shall provide for the ordinances, weddings, funerals, pastoral counseling, and ministry to the sick and dying. He may be a member of all boards and committees as needed. As a chief Elder, a Pastor shall be responsible to lead the Elders of the church in fulfilling together all the duties outlined in Article VI Elders, Section 4 Duties of Elders. He shall be a voting member of the Elders.
Section 4 Tenure of the Pastor(s)
A Pastor’s tenure shall be indefinite. A Pastor may resign his office by meeting with the Elders and giving at least two months (or less by mutual consent) written notice. He may be removed from office for serious neglect of duties, failure to maintain the Qualifications of the Pastor in Section 1, spread of unscriptural doctrine deviating from the Confession of Faith, or conduct in violation of the church Covenant of Membership. When charges have been thoroughly investigated and proved to the satisfaction of the majority of the Elders, the Elders shall provide a written statement of the charges against him and allow opportunity for him to speak in his own defense. Based on the gravity of the charges, the Elders may allow a reasonable time for reform. If the charges stand, the Elders shall then recommend his dismissal, requiring a majority vote of the active members at a special meeting of the church called for that purpose. Dismissal shall be immediate, but compensation and housing shall continue for two months.
Section 5 Licensure and Ordination
The church may extend a license to preach for a defined period of time by a two thirds majority vote at a church business meeting. A license to ministry on behalf of the church may be similarly granted to individuals serving in other settings such as the mission field, prisons, para-church ministries, the military, or hospitals.
If the church recognizes in one of its members the Christian character, maturity, preparation, doctrinal convictions, calling, and spiritual gifts that recommend a believer to ordination to pastoral ministry, the Elders shall convene a council of churches of like doctrine and practice to examine the candidate. Upon recommendation of the examiners, the Elders shall present the candidate to the church at a regular meeting for affirmation by a two-thirds majority vote, to be followed by an ordination ceremony. Should the candidate become unqualified for ministry using criteria and process as detailed above in Section 4, he shall surrender his ordination to the church.
Article VIII Staff
Staff, including the Pastor(s), Secretary, Custodian, Choir Director, and any other ministry staff should be offered job descriptions and employment agreements to maintain clear expectations. These should be approved by the church membership at a special or regular business meeting and be affirmed annually at the January business meeting. A list of the current Staff Roll including a brief summary of the purpose, standards, and supervisor(s) for each position shall be maintained by the Elders. The specifics of the employment agreement including wages, hours, and term of contract shall be recommended and maintained by the Trustees. Unless otherwise stated, the terms of staff are indefinite. Employment may be terminated by resignation submitted in person to the appropriate supervisor(s), or by the discipline process (described in Article V Membership, Section 3 Discipline) based on neglect of duties or failure to maintain qualifications. Additional ministry staff (for example, Ministries Coordinator or Associate Pastor) may be hired by recommendation of the Elders with approval of the Trustees and Financial Committee and by vote of the membership. Individuals holding the title of “Pastor” should fulfill the qualifications of a Pastor in Article VII Pastor(s), Section 1 Qualifications of the Pastor(s). The enumeration of positions in the Staff Roll does not constitute an obligation on the part of the church to fill these positions should the finances or qualified personnel be lacking. The duties of staff shall not restrict or exempt them from the usual rights and responsibilities of church membership. Staff should compile a brief annual report for the May business meeting.
Article IX Deacons and Deaconesses
Deacons and deaconesses are ordained by God and officially commissioned on behalf of the church for service. Deacons and deaconesses must meet the qualifications in 1 Timothy 3:8-13, being spiritually respected, truthful, self-controlled, and fair, with a steadfast and proven faith and righteousness. They are chaste, trustworthy in duties, and good managers in the home. The Diaconate compliments the Eldership and enables the Elders to devote themselves better to their studying and teaching capacities as in Acts 6, where they supervised material ministries of the church. Traditionally, they help prepare people to receive the Word, the ordinances, and the ceremonies of the Church. Leaders of boards and committees should be recognized as Elders, Deacons, or Deaconesses by the church, serving under the oversight of the Board of Elders. Deacons and Deaconesses may be nominated by the nominating committee, the Elders, or the members of their board or committee, and affirmed and commissioned by majority vote at a regular or special church business meeting.
Article X Boards and Committees
Our boards and committees should be groups of church members desiring to pray and minister together. They shall meet as often as necessary to work effectively. A quorum for boards and committees should generally be two thirds of members. Annually, they shall elect a chairperson (an Elder or Deacon/Deaconess) and a secretary. They shall have as many members as are needed and qualified. Candidates should be recommended through the Nominating Committee and approved by majority vote of church members for three-year terms, unless otherwise specified below. After two consecutive terms, a one-year sabbatical will precede further terms unless deemed detrimental to the church by the Nominating Committee or the Elders. Members may resign by meeting with their board or committee and giving written notice. They may be removed from office by the Elders for serious neglect of duties, or for failure to maintain their qualifications. A substitute, if needed urgently, may be approved to finish the current year upon recommendation of the Nominating Committee by majority vote of a quorum at any regular church meeting. The substitute should be replaced or elected for a regular term at the next January business meeting. Church members may be on more than one board or committee. Non-members may serve if their situation is considered and approved by the Elders. Boards and committees operate under the authority of the Elders. Boards may oversee ministries placed under their authority by this constitution or the Elders. When sufficient numbers or leadership are not available for a particular board or committee, the church may give those duties to the Elders by majority vote.
Section 1 Board of Trustees
The Trustees should be good and faithful stewards of this house of God. They shall manage the church’s property—including buildings, grounds, vehicles, furnishings, equipment—by providing for repairs, protection, and maintenance. They shall watch over the church’s financial interests. Trustees appoint Auditing Committee members to three-year terms (see Article XIII General Provisions, Section 2 Finances). They shall administer the General Budget and any Building Fund but shall not spend more than $1,000 for any one non-budgetary purpose, except in an emergency, without majority consent of the financial committee. They shall not sell or encumber the real estate of the church except by a three quarter vote at any business meeting. They manage the employment agreements for staff as detailed in Article VIII Staff. The Trustees shall have at least three members, including an Elder representative.
Section 2 Christian Education Board
Our educational programs shall disciple and equip our church family to devote themselves to works of service, unity in the Faith, knowledge of the Word, and Christ-like maturity. The Christian Education Board shall manage our programs through leadership, discernment of educational needs, planning, coordination, promotion, administration of the Christian Education Budget, oversight of curricula, and recruitment and supervision of appropriate teachers. Members shall include an Elder and/or Pastor, the Ministries Coordinator, the Sunday School Superintendent, a Trustee, a member-at-large, and may include the director (or their designated representative) of each overseen program. Christian education programs may include Sunday School, Small Groups, Youth Group, AWANA, Children’s Church, Nursery, Vacation Bible School, Tiny Tot University, and other ministries. A quorum is one half of members.
Section 3 Missions Board
The Missions Board is dedicated to helping our church and our missionaries to make disciples of all nations. Various gifts have a place in this ministry as we serve our missionaries, pray for them, give to them, house them when they visit, communicate regularly with them, and encourage them. The board shall also inform and inspire our members’ commitment to world evangelization, and assist those called to missions. They shall administer our Missions Budget, and interpret and apply guidelines laid out in a Missions Policy approved by the Elders. The Missions Board shall have at least three members, including an Elder representative.
Section 4 Benevolence Board
The Benevolence Board serves the church in practical and material ways. Using gifts of helps, giving, mercy, hospitality, service, and administration, their purpose is to seek opportunities on behalf of our church to do good to all people, especially to those who belong to the family of believers. They shall ensure that we look after our widows, elderly, bereaved, poor, distressed, sick, oppressed, visitors, and strangers. This board should not to be left solely responsible for this, but may coordinate and supplement our works as a body where needed. They should coordinate needed visitation, and may administer the Lord’s Supper on behalf of the church to our homebound members. They should help disseminate prayer needs to the church.
With the Pastor(s), they shall charitably and responsibly administer the Benevolence Fund for the church, in secret when appropriate. The Elders shall audit a report of this fund annually and as needed. The Benevolence Board shall have at least three members, including an Elder representative.
Section 5 Nominating Committee
The Nominating Committee, through gifts of discernment, encouragement, and wisdom, should seek to invite faithful servants into their place in the body as members of one another. With the Ministries Coordinator, this committee should be a resource for those new to the church or for those with a new desire to serve, to help them discern what their spiritual gifts are and where they might be best able to use them. Boards, committees, and ministries should communicate with the nominating committee when they have or anticipate vacancies that might compromise their effective function. A slate of candidates and filled positions should be submitted for approval at the January business meeting. The committee shall consist of the Pastor(s), at least one Elder, the Church Clerk, the Ministries Coordinator, and 2 members-at-large to be elected at September business meetings from a slate of up to four nominations for a term of one year.
Section 6 Financial Committee
The Financial Committee handles the collection of gifts and the creation and implementation of the church budgets, so that our generosity will result in thanksgiving to God. Members should desire to take pains to do what is right in the eyes of men and honor the Lord. They should be known to be full of the Spirit and wisdom. The committee consists of the Treasurer and Assistant Treasurer, the Financial Secretary and Assistant Financial Secretary, and four members representing the budgets comprising the Unified Fund: an Elder (Ministries Budget), a Trustee (General Budget), a Christian Education Board member (Christian Education Budget), and a Missions Board member (Missions Budget). Together they shall offer the annual Unified Fund budgets for approval at the January business meeting. In late October the Financial Committee should make known funds available to each budget. In late November, proposed budgets should be submitted to the Financial Committee to make adjustments before offering the budgets for vote at the January business meeting. The Financial Committee may authorize the shifting of up to $2000 per year in excess funds from one budget to meet unanticipated needs of another, with the consent of the involved boards. The committee should promptly respond when requested to quickly approve a special fund (see Article XIII General Provisions, Section 2 Finances) or expenditures significantly above budgeted amounts; the committee shall have authority to approve up to $2000 above budget annually. When adjustments to the Unified Fund budgets are needed quickly due to additions over $2000 or due to a deficit in giving, the Financial Committee must seek approval by a two-thirds majority at any regular church meeting.
The Financial Secretary and Assistant Financial Secretary, in addition to serving on the Financial Committee, shall receive and deposit all offerings; shall keep an accurate account of income; shall provide the treasurer with a duplicate copy of deposit slips; shall provide contribution envelopes; shall keep records of personal giving; and shall issue receipts to individuals which reflect their annual giving.
The Church Treasurer and Assistant Church Treasurer, in addition to serving on the Financial Committee, shall keep accurate accounts of all money received by the Financial Secretary; shall promptly disburse checks in accordance with the approved budgets and special funds (see Article XIII General Provisions, Section 2 Finances); shall provide regular financial reports to the Financial Committee members, the Pastor(s), and Chairman of the Elders; shall make accounts available to the Auditing Committee upon request; shall report the financial state of the church at the September business meeting and at other times if needed; shall file appropriate information with the government punctually; shall notify the Financial Committee if pressing adjustments to the budgets or special funds are apparently needed; and shall maintain records and statements of all church trusts and their uses.
Article XI Ministries
Every member of the Baptist Church of Perry is called to be a joyful servant of Christ. Through our God-given spiritual gifts, passions, abilities, personalities, and experiences, we each have unique work to do in the body, and our church leadership, office, building, and finances are dedicated to this use. Ministry is the work of the church and its members, and is not limited to official programs or positions.
Section 1 Ministry Leaders
Each ministry should have one leader who is primarily responsible and accountable for the ministry. The leader for each ministry should be listed in the annual report and should be affirmed annually by congregational vote at the January business meeting. Other workers with them may also be listed. Leaders should be church members who regularly receive instruction in this fellowship of believers and are maturing in their relationship with God. They should be approved by the Elders and congregation as a Deacon or Deaconess, or else be regularly and closely supervised by a board, Elder, Deacon or Deaconess. All workers with them, including nonmembers, should adhere to our Confession of Faith and submit to the authority and discipline of the Pastor(s) and Elders, which could include being asked to step down from a ministry position.
Section 2 Ministries Coordinator
The purpose of the Ministries Coordinator is primarily to enable and to equip our members for ministry through a pastoral enthusiasm to discern gifts, nurture, train, and encourage. The Ministries Coordinator also facilitates the involvement of newcomers in the membership process and life of the church, in communication with the Church Clerk and as a member of the Nominating Committee. As a liaison between the various staff, boards, committees, and ministries, and as an administrator who plans and implements under guidance of the Pastor(s) and Elders to achieve the purposes of the church, the Coordinator may carry out promotion, mentoring, communication, evaluation, and recruiting for and substituting in critical ministry positions. The Pastor(s) and Elders shall recommend a candidate to the church for approval for terms of three years.
Section 3 Ministry Registry
The Ministry Registry serves to track and to coordinate organized ministries of the church, so that we pursue our common vision and purpose in unity. We desire that our ministries have leadership, a clear purpose, continuing prayer, caring oversight, financial and material resources, access to promotion, adequate workers, and encouragement. Ministries must be compatible with our church’s beliefs, values, and purpose; the Elders and Pastor(s) are available to help discern this. New ministries do not require a formal congregational vote to begin. Those starting a ministry should commit to the Lord whatever they do in a season of submissive prayer, and then simply submit a statement of objectives for their ministry to the Elders and Ministries Coordinator for approval and addition to the Ministry Registry. Unless already specified in this constitution, the Elders shall oversee each ministry, or else identify which other governing board shall provide the direct oversight of each ministry. The Elders may help restore ministries that are dysfunctional or may discontinue a ministry after careful consideration of the needs of the church. The church is not obligated to provide these ministries if the need, finances, or qualified personnel are lacking. The Ministries Coordinator shall keep the Ministry Registry up to date and distribute it at the May business meeting. Ministries should compile a brief annual report for the May business meeting to inform the church of successes and challenges.
Section 4 Ministry Finances
When funding from the church is needed, ministry leaders should submit the financial needs to their overseeing board for consideration in the annual Unified Fund budgets. The Financial Committee may approve interim needs.
Article XII Meetings
Section 1 Worship Services
The church shall meet each Lord’s Day for worship and instruction. The church shall meet for the observances of the Lord’s Supper regularly. Baptismal services shall be held for believers as needed at the discretion of the Elders.
Section 2 Prayer Meetings
Persistent prayer in regular and special meetings is essential to our relationship with God. For us to agree in adoration, thanksgiving, confession, and intercession is an act of dependence on God and submission to His will and power. Prayer is God’s chosen way of working, that our joy will be complete.
Section 3 Business Meetings
A quorum at any meeting for business shall be a minimum of 15 active members or twenty percent of active members, whichever is smaller. Unless otherwise specified in this constitution, a majority of the active members in attendance shall decide all matters. The Elder Chairman shall normally serve as moderator unless the Elders designate another. All business shall be conducted in accordance with the Bible as the supreme authority and with Robert’s Rules of Order as the authority in questions of order. Regular church meetings to which all active members have been invited, (such as prayer meetings, worship services, adult Sunday school, or other classes), may be used for short, simple, pressing business such as to approve new members, to approve candidates needed for vacancies on boards and committees, and to approve special funds or minor budget adjustments, as detailed above. Special church business meetings may be called by the Elders or by the written request of twenty percent of the membership, provided that notice of such meetings and the business to be covered is announced for two Sundays’ worship services preceding the meeting.
Three regular business meetings shall be held each year, during the 4th week of January, May, and September. In addition to discussing, praying, and voting on any timely issues during these meetings, each meeting will have a special focus. In September, we will evaluate summer programs, elect 2 members-at-large to the Nominating Committee, and consider the spiritual state of the church, aspiring together to improve our passion for God. In January we will vote on the Unified Fund budgets, elect members to the staff, board, committee, and ministry positions, and plan for summer programs. In May we will, approve ministry reports, and evaluate our meetings and ministries. Between January and May, incoming and outgoing members of boards and committees will overlap terms when feasible in order to share responsibilities, promote apprenticeship, and smooth transitions. The Elders have the authority to adjust the date, time, and place of business meetings if circumstances require it.
Article XIII General Provisions
Section 1 Church Clerk
The responsibilities of the Church Clerk, with cooperation of the Secretary and Ministries Coordinator, shall be to keep accurate minutes of church business meetings; keep a current complete roll of the members of the church; track applicants for membership through the process; issue or request letters of dismissal and recommendation as authorized by the Elders; keep a record of all baptisms and issue baptismal certificates; maintain an accurate roster of staff, board, committee, and ministry members to be published in the annual report; serve on the Nominating Committee; publish statistics on membership and attendance in the annual report; and suggest to the Elders changes to the membership rolls annually.
Section 2 Finances
To help us systematically and wisely plan our use of the Lord’s money, the church shall have a Unified Fund coordinated as described above in Article X Boards and Committees, Section 6 Financial Committee. The Benevolence Fund is a separate standing fund administered as per Article X Boards and Committees, Section 4 Benevolence Board. Special funds or accounts supplied explicitly by offerings above our tithes may be created for a specified length of time if they are requested by the Elders, staff, boards, committees, or ministries, and then approved by the Financial Committee or a majority vote at a church business meeting. Unless specifically approved by the Elders and the Financial Committee, no fundraising is allowed, such as sales, appeal letters, or church-wide announcements for special monetary collections. Ongoing needs, with the exception of the Benevolence Fund, should be incorporated into the Unified Fund, rather than continuing as a special fund. We shall not encumber church assets except by a three quarter vote at a business meeting and for a securely brief period. It shall be the general policy of this church to maintain its support by gifts, trusts, and free-will offerings only.
An Auditing Committee, composed of one or more auditors appointed by the Board of Trustees (see Article IX Boards and Committees, Section 2 Board of Trustees), shall report to the Trustees an examination and verification of the accounts of the Church Treasurer when requested by the Trustees and at the close of each fiscal year.
Section 3 Church Usage
The church property facilitates our gathering together in worship, fellowship, celebration, mourning, education, and outreach to the community in love. The Elders and Trustees shall generate and interpret a Church Usage Policy. Church programs shall have priority use of the property, but the Elders or Trustees may give permission to individuals for uses that are not officially overseen by church boards, committees, or ministries. Uses should be inoffensive, consistent with our church purpose and values, and not for profit unless specifically approved as such.
Section 4 Amendments
This constitution may be amended or replaced at any business meeting of the church by a two-thirds majority vote, provided that such an amendment or replacement is submitted to the Elders of the church and is announced and available for review for two Sunday worship services preceding the scheduled congregational vote.
Section 5 Policies and Positions
Official policies needed to provide detail, implementation, or new application for this constitution shall be submitted to the Elders and presented to the church for a vote of affirmation at any business meeting provided the vote is announced and the policy is available to members for review for two Sunday worship services preceding the congregational vote. Examples of policies that may be helpful include policies for weddings, funerals, missions, vehicle usage, church usage, baptism, communion, and uses of finances. Official church positions on doctrine or other issues must be approved by the Elders prior to presentation to the church for approval as detailed above.
Section 6 Records
Each board and committee shall elect a secretary annually. Secretaries and the Church Clerk shall record minutes of decisions and prepare communications for the church membership. A copy of all minutes and annual reports should be maintained in the church office. All ministries, boards, committees, and staff shall contribute to an annual report for the May business meeting. The church Secretary and Church Clerk shall both maintain a current copy of the Constitution, Staff Roll, Ministry Registry, and official policies and positions.
Section 7 Dissolution
We purpose, in the grace of God, to continue our ministry until the Lord returns in power and glory. Should the Baptist Church of Perry choose to dissolve by a three-quarters vote at a special business meeting called for that purpose, the Elders shall be empowered to carry out the dissolution with the help of the Trustees. All property shall be sold or donated, and all assets, after paying all debts and obligations, shall be distributed for the support of our missionaries and/or other Christian charitable and religious organizations.